Transportation Management

Organize and coordinate transportation for athletic events, trips, and activities.

Transportation for athletics is often arranged by email and memory. A coach asks for a bus, the transportation office answers when it can, and when a game moves, the bus request is the piece that is easiest to forget.

In SALLIE a trip is a group going out: where, which day, when it leaves and when it is back, how many are going, how many vehicles are asked for, and who drives. Add an away game that needs transportation and its trip is made at once as Requested, waiting on the Trips screen for the transportation office. The office confirms it and names the driver, either a staff member or a contractor's driver. A trip holds a group and a headcount, never a list of riders.

When the game moves or is postponed, the trip takes the new day and times and shows Changed. A trip that was already confirmed goes back to Requested, keeping its driver, so someone confirms it again. A canceled game calls its trip off. Drivers open My drives on a phone and see their trips from today on. The transportation office can print the week or download it as a spreadsheet file, and if your school turns on the trip list by email, the office mailboxes get the week's list and each change.

SALLIE's Trips screen: a card proposing three trip requests from the events schedule with a Make these trips button, above the week's list with a cross country trip marked Requested. — Trips for the week, and trip requests waiting to be made.

Questions

Does SALLIE tell the driver or the families when a trip changes?

SALLIE sends no text or push notification about a trip. A change shows on the Trips screen and on the driver's My drives screen, and if your school has turned on the trip list by email, the office mailboxes get an email for each step. Families hear about a moved game through the schedule change itself, not through the trip.

Can it handle trips that are not athletics?

Yes. Any group going out can have a trip. Type or say something like “Robotics to the science museum Friday, leave 9, back 2, 40 going” and SALLIE makes a trip request card. Nothing is created until someone sends the request.

Does a trip track which students are on the bus?

No. A trip holds a group and a headcount, never a person. Who travels to a game, and who has checked in at the bus, is on the event's own roll, which the team's coach keeps.